Vendor FAQs

Vendor FAQs2022-01-11T20:02:32+00:00
Who are the people in the Yellow Shirts?2022-01-26T19:56:27+00:00

The Farmers Market is run by volunteers. Most are Downtown ambassadors and wear YELLOW polo shirts with name tags. In the morning they may be wearing their uniform jacket which is gray with their name on it. Other Volunteers wear yellow shirts. If an Ambassador gives you instructions, you should follow them. They have radios and are in constant contact with each other and Market Management. If they ask you to wait, you should wait.

They are also there for you if you need help. If you need a quick break or you need some tape or a pen or some help setting up your tent, they are there to help. They are volunteers, so while they are happy to help, they are there for everyone.

If I have more questions, who do I contact?
You can reach out to Lisa (Poppy) Popovich with questions
Or Lisa Larkin ( Billing )

Is this a Zero Waste Event?2022-01-26T19:56:27+00:00

We are working towards the goal of being a zero waste event. In order to keep expenses down and to keep fees low, we ask that you take all your waste with you. Do not leave broken down cardboard or trash behind. We do not have a way to dispose of it and failure to follow this rule will result in a fine. We recycle and have composting for some items. Please refer to the suggested product list for vendors. We STRONGLY DISCOURAGE the use of single use plastics like plastic bags or the selling of bottled water or beverages. Instead we encourage beverages in aluminum cans.

What do I do if I have an emergency during the market?2022-01-26T19:56:27+00:00

If you have a customer in distress or you yourself are having issues, ask an AMbassador for help or ask your neighbor to get an ambassador. We have an EMT at the market and will notify the proper agencies if we need additional help.

Are dogs allowed at the market?2022-01-26T19:56:28+00:00

We strongly discourage pets at the market. They are not prohibited, but the pavement gets extremely hot after 11 am. We ask the public to leave their dogs home, but do not have a policy against them.

How do I know where my space is?2022-01-26T19:56:28+00:00

The Thursday before the Market each week, we confirm space placement by 5pm. Vendors will receive an email with details about the weekend ie events that are taking place or additional directions. A link to our website will be provided with a mao and booth assignment. Booth assignments are not guaranteed and may change from week to week. If for some reason you do not receive an email, placement will be live on our website by 5pm. Click on the Map for details.

If the Road is closed, how do I get into the Market area?2022-01-26T19:56:28+00:00

Ambassadors in Yellow are posted at each entrance. You will be issued a market pass to display on your windshield for entry. We have many volunteers and this helps them to identify who is a vendor. Ambassadors will give you direction as to how to proceed. They may ask you to wait a minute until the road clears. Vendors are asked to enter on the correct side of the road to access their space to keep the road clear for others.

Where can I park?2022-01-26T19:56:28+00:00

Parking is available at the Ice Rink, Howelsen Hill Recreation area and the Rodeo Grounds. You will need to remove your vehicle before 4 pm if you are parked at the Rodeo Grounds. There is also 8 hour parking across Lincoln behind the Courthouse. If you park on the street or closer to the Market, you will be ticketed.

Can I leave my vehicle inside the market?2022-01-26T19:56:28+00:00

The short answer is NO. We make a couple of exceptions for those needing refrigeration, however, those vendors are required to pay for that space.

What time can I arrive to set up?2022-01-26T19:56:28+00:00

We Close the road by 6am on Saturdays. You can start setting up at that time. If you have a large set up or a vehicle that is hard to maneuver, we are generally on site at 5:30am. Early vendors are encouraged to communicate with Market Management in case of conflicting events and towing.

Is there a NO SHOW fee?2022-01-26T19:56:28+00:00

Yes, if you book a date and do not show for that day, you will be billed $50. Our market is very popular and there are generally people on a waiting list. We want to give everyone an opportunity to participate. We understand that things come up that are outside your control. We feel that a $50 charge is a fair way to manage this.

What do I do if I need to cancel or change a date?2022-01-26T19:56:28+00:00

If you know you are not going to be able to attend on a certain date, do not book it. You are responsible for payment of all dates that you book. We know that things come up during the season and you may not be able to attend all markets. We ask for 1 week notice if you need to cancel. If you are sick or cannot find someone to cover your booth, please email us and we will work with you.

If I am a returning vendor, do I need to reapply?2022-01-26T19:56:28+00:00

Yes, if your email was correct in last year’s application, you can choose “renew” on the site. You will receive an email asking you to choose market dates. You can also update photos and any important information at that time.

How Big is my space?2022-01-26T19:56:28+00:00

Each space is 10’x10’. If you need more space than that, you must reserve and pay for 2 spaces. If you need more space, you will need to work with Market Management to secure additional spaces.

How do I pay my Booth Fee?2022-01-26T19:56:28+00:00

We strongly suggest that you pay for the season in advance. There are no refunds, but it will save you time each week. If you choose to pay each week, you MUST visit the booth at the 8TH Street Entrance by 10am and pay there. You will receive an email receipt for each week. Please don’t make us chase you. This adds to the cost of the market and we really want to keep fees as low as possible.

How do I contact Routt County Environmental Health for Food related Licensing?2022-01-26T19:56:29+00:00

Food vendors:

Food vendors must be registered and licensed with the Routt County Health Department and/or the State of Colorado. For more information and to set up licensing please contact Heather Savalox of the Routt County Environmental Health department.

Apply online at Routt County’s Application Form >

Fee required.

This MUST be completed and submitted to Routt County Environmental Health NO LATER than 45 days prior to participation.


How do I apply for a city sales tax license?2022-01-26T19:56:29+00:00

All vendors of the Market selling to the public must have a city of Steamboat Springs Sales Tax License and only vendors in good standing can participate in the Market. A City of Steamboat Springs sales tax form and instructions can be accessed here.

Deni is our Tax Specialist at the city.

Deni’s contact information:

PO Box 772869
Steamboat Springs Co 80477

Are there other costs associated with the Market?2022-01-26T19:56:29+00:00

There is a $35 registration fee required. This must be paid at the time of your application in order for it to move forward in the queue and for us to review.

You must have a Steamboat Springs Sales Tax License in order to sell anything at the market. Some items will also require a state sales tax license. Food vendors MUST have approval from the County Environmental Health Department. All require permission, most also require licensing. All these licenses require a fee that is collected by the issuing entity. No vendors can participate in the

Market without the proper license.

Insurance is also required.

What is the cost of participating in the Market?2022-01-26T19:56:29+00:00

Cost is determined by the category of goods you are selling.

  • Nonprofits and Produce $30
  • Cottage Food $50
  • Packaged Food $55
  • Street Food $60
  • Art, Apparel, Crafts $65
  • Wellness $75
  • Jewelry $75
  • Booths for advertising ie Real Estate $100
What time is the Market?2022-01-26T19:56:29+00:00

Official times are 9am to 2 pm.

What are the Market Dates?2022-01-26T19:56:29+00:00

The Market is on Saturdays and starts June 11 and ends September 24.

When does registration open?2022-01-11T20:02:10+00:00

Registration opens January 15 each year.